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How to Generate e-Way Bills on E-Way Bill Portal?


Posted on : 06/Feb/2018 16:07:15

The e-way bill (EWB) portal provides a seamless gateway to generate e-way bills (single and consolidated options), change vehicle number on the already generated EWB, cancel generated EWBs and many more.

E-way bills in EWB-01 can be generated by either of two methods:
  • On the Web
  • Via SMS
This topic covers the step-by-step process of generating the e-way bills on the E-way bill portal (web-based).

There are some pre-requisites for generating an e-way bill (for any method of generation):
  1. Registration on the EWB portal
  2. The Invoice/ Bill/ Challan related to the consignment of goods must be in hand.
  3. If transport is by road Transporter ID or the Vehicle number.
  4. If transport is by rail, air, or ship Transporter ID, Transport document number, and date on the document.
Here is a step by step Guide to Generate E-Way Bill (EWB-01) online:

Step 1: Login to e-way bill system.

Enter the Username, password and Captcha code, Click on Login
Step 2: Click on Generate new under E-waybill option appearing on the left-hand side of the dashboard.

Step 3: Enter the following fields on the screen that appears:
1) Transaction Type:
  • Select Outward if you are a supplier of consignment
  • Select Inward if you are a recipient of consignment.
2)  Sub-type: Select the relevant sub-type applicable to you:

If transaction type selected is Outward, following subtypes appear:

If transaction type selected is Inward, following subtypes appear:
Note: SKD/CKD- Semi knocked down condition/ Complete knocked down condition

3) Document type: Select either of Invoice / Bill/ challan/ credit note/ Bill of entry or  others if not Listed

4) Document No: Enter the document/invoice number

5) Document Date: Select the date of Invoice or challan or Document.

Note: The system will not allow the user to enter the future date.

6) From/ To: Depending on whether you are a supplier or a recipient, enter the To / From section details.
Note: If the supplier/client is unregistered, then mention URP in the field GSTIN, indicating that the supplier/client is an Unregistered Person.

7) Item Details: Add the details of the consignment (HSN code-wise) in this section:
  • Product name
  • Description
  • HSN Code
  • Quantity,
  • Unit,
  • Value/Taxable value
  • Tax rates of CGST and SGSGST or IGST (in %)
  • Tax rate of Cess, if any charged (in %)
Note: On the implementation of E-way bills, Based on the details entered here, corresponding entries can also be auto-populated in the respective GST Return while filing on GST portal. 

8) Transporter details: The mode of transport (Road/rail/ship/air) and the approximate distance covered (in KM) needs to be compulsorily mentioned in this part.

Apart from above, Either of the details can be mentioned:

Transporter name, transporter ID, transporter Doc. No. & Date.


Vehicle number in which consignment is being transported.
Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234
Note: For products, clients/customers, suppliers, and transporters that are used regularly, first update the My masters section also available on the login dashboard and then proceed.

Step 4: Click on Submit. The system validates data entered and throws up an error if any.

Otherwise, your request is processed and the e-way bill in Form EWB-01 form with a unique 12 digit number is generated.

The e-way bill generated looks like this:
Print and carry the e-way bill for transporting the goods in the selected mode of transport and the selected conveyance.

You can print the e-way bill anytime as follows:
Step-1: Click on Print EWB sub-option under e-Waybill option
Step-2: Enter the relevant e-way bill number -12 digit number and click on Go
Step-3: Click on Print or detailed print button on the EWB that appears:

Courtesy: cleartax.in