How to properly plan for shifting an office space?
Posted on: 10/May/2017 10:20:34 AM
Shifting an office space is not as easy one may imagine. A lot of effort goes into it importantly to ensure that every essential document and file gets transferred to the new space. First of all, figure out the distance between the existing space and new place.
Planning and coordination are highly important.
Fix a date:
First of all, decide on a date about when to start moving and when to inaugurate the new office. There should be a deadline for shifting. You can easily speed up the process by deciding the dates. A lot of factors need to be taken under consideration before the final shifting.
Is the new space ready for operation?
Check whether the new space is prepared for beginning the operations. The internet connectivity, furnishings, electricity supply, backup, workspace aesthetics, ambience, and many factors are to be ensured depending on the business behavior. For this, seeking advise from experts or consultants in your niche is recommended. Well before starting to shift, you need to make sure that the new space is ready for functioning.
Update your partners:
Pass on the information about shifting to all the partners in your business. The prospects, partners, associates and others should be informed of your shifting. So, they might not blame you as unethical when there is delay in response or task completion. In all forms of official communication, without leaving any single channel, update your new address.
Pick the best packers and movers:
Your office perhaps has delicate materials or others that need keen attention while packing. So, it is naturally important that you hire packers and movers that can aid you in safely shifting all the items to the new office. You might have an idea of shifting all the items on your own, but you can never match the perfection of a professional service provider. Be specific about searching for the service and look for packers and movers specialized in office shifting.
Official documents - preserve or destroy the needed and unneeded:
Do not take all the documents straight into your new place. Check each and every document and figure out the unnecessary ones and devastate them. You probably do not want to take all the garbage to the new space. You may deploy your workforce in segregating the files.
Unpack and rearrange:
At this stage, you need to be patient. Spend time to unpack all the items. There may be minor issues in locating which item is where. And it may take some time for you to settle in the new space too.
